The work of leading a group of people within the constraints of the policies and procedures of a company towards achieving a specific set target is known as project management. And the person who brings the completion of this task to fruition is known as a project manager such as Eugene Bernshtam. He is a project manager in the US who is a fan of music as well.
The information that a project manager needs to know to successfully make the project work is given in the project documentation which is created right at the onset of the process of development. The three primary things to keep in mind while managing a project are budget, time, and scope. An able project manager has to closely follow these constraints. Additionally, he has to ensure that the inputs given to meet the needs of the project are properly applied at every stage of the project to get the desired pre-defined objectives.
The process of project management is usually broken down into five phases for easy execution. They are namely: initiation, planning, execution, monitoring and control, and closure. These phases cannot be distinctly differentiated from the life of a project. They usually flow into one another, but they are the guidelines for you to check the progress of the project and get an idea if you are going in the right direction. Since it maps the stages of the project from inception to completion, a project manager such as Eugene Bernshtam could use it to break down the activities further into smaller achievable segments.
Project initiation – the first phase within a project which opens with a project mandate, a document that gives the details of the budget that is allocated and also describes the project’s purpose. This is the stage that gives a broad angle to the project by defining the benefits that can be availed by the project and why the project is needed at all. The second part of this mandate is to identify the problem that can be resolved with the help of this project and determine if it will be resolved by the project at all.
A project manager who decides to take up a project needs to prepare a PID or project initiation document. Some of the things that need to be included are the business case, the scope, goals, and the size of the project. Information on the stakeholders of the project along with the constraints and the probable risks associated are also documented. This document also consists of the whereabouts of the organization indicating who they are, why them, what they do, and everything related to them.
The PID should further contain information on the controls of the project and the way the reporting will be carried out. The criterion for assessing the project and successfully closing it should also be incorporated in PID informs Eugene Bernshtam.
The job of project management is thus not an easy one, it needs a lot of careful planning and dedication and most importantly understanding every little briefing of the client and then guiding them into executing it successfully.